Business owners use Exchange Server for easy and effective collaboration on work. The Exchange Server helps users to prevent connecting pen-drive for data file sharing and allows users to work on the same piece of a project simultaneously. The Exchange Server is restricted to Premise, and therefore users can’t share files outside directly. For this purpose, the users are required to export Exchange database to PST.
“Through this article, users can get acknowledged about the best way for the Exchange database export task. We will cover up to two methods here and discuss them on various aspects.”
Method1: Exchange Admin Center (EAC) Method
Users can export Exchange database to PST through the native method that revolves around the Exchange Admin Center. Here given down is the procedure, which users need to follow for successful export of the Exchange database.
Phase1: Taking Import-Export permission
- Enter into the Exchange Admin Center and tap on Permissions.
- Assign two roles: “Discovery Management permission” and “Import-Export permission”.
- In Discovery Management, you will find two sections.“Roles” and “Member”.
- Create roles of Mailbox Export-Import and Mailbox Search under the Role section.
- Add your Admin ID in the Member section.
- Proceed for Import & Export permission.
- Open it and add the Import/Export role under the Role section.
- Add the Admin ID in the Member section.
This process would take about 24 hours to activate eDiscovery Management. After getting permission to perform the Import/Export task users can finally proceed to export Exchange database to PST.
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Phase2: Export Exchange Database to PST
- When it activates, approach it and tap on ‘+’ to create a new search, provide a name, click on Specify Mailbox to Search > click on ‘+’ > Add Users.
- Click Next, “All Content” should be included.
- In the next wizard, press Finish.
- You will see that your query has been saved.
- Tap on the download icon.
- Open the downloaded file.
- It will be an eDiscovery PST Export Tool; browse the path where you want to save PST
- Now click Start; Your PST containing the chosen mailbox will
save in the specified local directory.
In this way, users export Exchange database to PST, but this method comprises of few shortcomings, and due to these shortcomings, users feel it better to look for an automated tool.
Few Shortcomings of Manual (EAC) Method:
- If the progressing process interrupts in between, the only way to get on the track is to restart the process from the very start.
- There is the highest possibility of human error in this method, which could lead to data alteration or loss.
- A time-consuming way to export Exchange database to PST; certainly consumes days.
- No option to split PST, and therefore, the PST generated through this method often corrupts.
- Manually, no inaccessible EDBs can be saved in PST file format.
Method2: Using Automated EDB to PST Converter Tool
We have seen so far how long, lethargic and inconvenient method is the EAC. Moreover, if users face interruptions in between, they would need to restart the process. For better, swift, and secure exportation of the Exchange database to PST, users can use the Automated tools. And one tool that proves efficient is the Shoviv EDB to PST Converter tool.
Quick Steps:
Phase1: Add EDB File
- Step1: Click on Add EDB from the ribbon bar.
- Step2: Add EDB from the local directory and hit OK.
Phase: Export Data in PST
- Step3: Now click on Export Multiple dropdown > Outlook PST, deal with sub-folders accordingly to tap Next.
- Step4: Now choose the radio button: Export in Existing PST or Export and Create New PST Files, provide the path accordingly and proceed.
- Step5: Use filters and Advanced Options accordingly and hit Next.
- Step6: The migration process will start; hit Finish when it completes.
Advantages of Using Shoviv EDB to PST Converter Tool:
- Users can add multiple EDB files in a single row and, hence can save themselves from repeating the process for each EDB.
- The tool comes with an Incremental Export feature to help users with the interrupted progress by resuming it.
- Users can split their PST for containing them under the safe size limit.
- Users can achieve the required level of accuracy by performing Folder Mapping on the tool that later proves effective for data management.
- Filters are also available in the tool.
Final Words:
EAC method is one of the native methods that users can use to export Exchange database to PST. But this method comes with various shortcomings, and therefore users look for automated tools. One such automated tool we have discussed above. If users like to try out the Shoviv EDB to PST Converter tool can use the it in the FREE demo version prior to purchase.
