You might have heard that as a Google Suite admin, you are responsible for keeping your company’s data secure. But their responsibilities are more than that. They work to make your business process seamless.

Google Suite admin or Google workspace admin decides who can access G Suite features and who will benefit from it. They manage the responsibilities and roles and the Google Suite account.

Well, in this writeup, we will be sharing the significant tasks for G Workspace admin. Reading on will help you know the work and importance of admin.

Understand The Google Suite Admin

What is a G Workspace Admin?

G Workspace admin plays a vital role in an organization. They are responsible for adding new joiner accounts, removing ex-employee accounts, connecting new devices, authorizing applications for additional solutions, etc.

Admin panels are assigned to them, and they can access all the features quickly, keep an eye on activities and take control over them when needed. So, the admin panel makes the admin’s work easier and helps to do things fast.

Importance of G Workspace Admin

A G Suite admin helps manage and access data regarding many aspects of Google workspace. Moreover, the Admin Console features provide access to Billing, Apps, Security, Users, etc. So, G workspace admin helps understand relations between the G workspace Business account and apps/users.

Important Tasks Handled By Google Suite Admin

Now have a look over the top 5 important tasks handled by a Google Suite admin. 

1. Review new and leaving employees

Most of the security threats to a company originate when an employee leaves or joins a new company. The more new staff get access to the corporate network, the more potential endpoints are displayed. So, a G Suite admin needs to avoid and prevent security breaches.

Moreover, if they implement a security policy, it will help to keep an eye on the activities of the employees. It will also raise the awareness of cybersecurity among the employees. So, having more security awareness means fewer threats.

When a new member joins or an employee leaves a G workspace admin checks, none of them brings an external device. Breaches generate many security attacks, and it takes place on external devices like hard drives, smartphones, laptops, or USBs.

Also, the admin ensures that employees on notice period should not have permission to access the company’s information.

2. Backup important data

You might be aware that most data loss problems occur because of end-user mistakes. There are chances of maliciously or accidentally wiping out a shared folder on which the whole department relies. Also, sometimes, ransomware corrupts the confidential data of a company. So, G Suite admin plays an important role by backing up important data.

3. Secure employee authentication

A Google workspace admin plays an essential role in preventing unauthorized access to the company’s system. Lack of security may lead to a data breach. It’s a situation when confidential data or a firm is being lost or hacked by hackers. So, due to a data breach, a company may experience both reputational and financial damage.

A G workspace admin enables Google 2-Step Verification for security purposes. It is a process in which the accounts get protection by using a mobile phone and password. Further, the Verification allows additional security.

In 2-Step Verification, a password is needed for sign-in. Turning on Google 2-Step Verification will need to input the security code sent by the server on the linked phone by an SMS. If a password is compromised, the account will still be under control. Also, accessing an account via a 2-step verification ensures that there will not be any unauthorized access to confidential data.

Also, a G Suite admin makes sure everyone in the company uses a 2-step verification process to access their corporate account. For solid access control, an admin must have a check over all the employees.

4. Detect usage

The admin also monitors the usage in systems. It’s essential for an admin because Google Suite is primarily used for managing very important personal or financial data. Monitoring prevents an incident before it happens. 

The suspicious activities comprise; frequent logging in or logging out by users or unusual logins. So, here an admin helps to monitor abnormal usage and also checks Google apps for suspicious activities. Viewing a data spike in Google Drive storage might denote the third-party app’s malicious actions.

The Google workspace admin decides about safety as per the understanding of the abnormal action. Moreover, it’s an easy task, the admin checks over the User’s Status, Security, and Storage. On the other hand,  monitoring manually is time-consuming.

Sometimes, the admins turn on the automated tools to detect suspicious activities. The tool sends automatic notifications or alerts outside and within G Suite. It consists of abnormal movements, oncoming attacks, and installing risky apps.

5. Check third-party applications

Do you know some third-party applications have corporate data access? These apps may involve major risks like data loss and stolen or altered confidential data. So, giving data access to third-party apps may lead to data breaches. So, here the responsibility of the G Workspace admin is to take measures for protecting data.

The admin regularly audits an employee’s installed third-party applications and then denies or allows data access. They use the Device Management, Security, and Apps links in the admin console for audits. But manual audits are time-consuming as well as require hard work. These inspections ensure all the apps have transparency and allow avoiding and mitigating risks permanently.

Before a company experience ransomware infections, phishing attacks, and data leak, the admin should plan an audit. Later with the passing time, the damage becomes significant for companies.

Final Words

Hopefully, you might have a clear idea of G Suite admin and their responsibilities. It is challenging and helps a company grow without any security concerns. 

So, if you are choosing a web hosting company for your online business, then implementing the above-listed practices will be helpful. Ask your Google workspace admin to manage these tasks. 

Do you have any doubts? If yes, then please write to us by commenting below. We would be happy to know and solve your queries. 

Thank you for reading!